Since GRC is concerned with governance, risk, and compliance – all three of which directly concern the issue of keeping data and documents safe – GRC access control implementations can help businesses improve security.

What is GRC access control?

Access control refers to the process of controlling access to sensitive, important, and confidential data within the organization. It can also be extended to business processes and systems. GRC access controls forms the backbone of data security in an organization. It allows management to control which user can access what parts of the management systems within the organization.

GRC Access Control Basics

The ability to restrict and provide access is important, because it creates a security barrier between the information and the employees. Access controls allow businesses to provide access to data without worrying about the misuse of data.

See how you can “Achieve Continuous Compliance through a GRC Platform”.

Two different users with different access privileges will be able to access different parts of the system. A front-line employee may be able to access the documents that directly pertain to them but will not be able to make changes to any documents that are stored on the server. Someone who is a data administrator, on the other hand, will be able to modify and remove data and documents as they need.

These systems can even control who can share or copy the data. So, if there are concerns that some confidential data may be shared, the system restricts people from making a local copy of the data.

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GRC Access Control Components

GRC Access control systems have components that enable the system to work.

User Authentication

The most basic component is user authentication. Every employee must have their own account which carries the privileges given to them about data access and modification.

Security Levels

Access control systems often have security levels. These levels are attached to documents and data – if someone does not have clearance for a security level, they will not be able to access the documents which have been marked as that security level.

Go in more depth with our recent piece of content “GRC Technology and Compliance Solutions in the Digital Age”.

Data Privileges

These systems do not simply give or deny access – they also control what access can be given and what can be denied. Management can allow employees to view data without giving them the ability to change or remove data – while managers will have the ability to modify and remove information. These privileges can be given in many ways. Businesses can decide to give rights individually, based on everyone’s needs, but this may not be a sustainable practice for large organizations. Large organizations usually give privileges based on the level of the employee and their department.

Implementing GRC Access Controls

There are many different types of GRC solutions, with their own style of access control. When we developed the Predict360 GRC solution, our aim was to create a system which can be implemented and used easily, which is why it is so easy to implement GRC access controls with our solution. Since our solution is cloud-based, there is no need for new hardware to be installed within your organization.

Your data is also kept completely safe within the document management system which has a built-in GRC access control system in it. The DMS allows you to choose which employee gets what privileges, which keeps your data and your documents safe. Get in touch with our team – we will understand your needs and then demonstrate how our solution can help your business. Predict360 solutions are used all over the world, and the Predict360 compliance management solution has been endorsed by the American Bankers Association.