Predict360 Policy & Procedure Management Software Solution

Exploring Better Ways to Manage Policy and Procedure Documents

Policy and procedure management is a necessary part of good governance. Businesses have to ensure all policy and procedure documents are kept updated and are available for reference when needed, and only authorized people have access to confidential documents. The Predict360 Policy Management system has been designed to ensure that all the important company documents are protected, managed, and accessible.

The policy and procedure software within the module gives business unprecedented control over who can access, edit, and share documents on a user by user basis to enhance data security. It also keeps an electronic trail of all documents to enable easy audits.

Policy and Procedure Documents Management is Tough

The use of disparate software tools – such as email, spreadsheets, shared drives, CRM and ticketing systems, etc. – often create barriers to effective issues and complaints program management:

• Policies and procedures are spread across multiple documents that exist in multiple places
• Businesses must keep their policies and procedures updated in accordance with the ever-changing legal regulations
• There are often multiple versions of the same documents being used by different employees, resulting in confusion and inefficiency
• It is hard to quickly locate, share, and access confidential and important documentation when needed
• Documents get lost in routing through multiple email threads without notice in the absence of a policy management software

Which Policies and Documents Need to be Managed?

Businesses must assess the effectiveness of existing policies – any policy that did not produce the desired results must be updated. Similarly, many documents have a limited validity period. If someone has a one-year contract with an organization, the contract and all associated documents must be managed once the time period has expired.

Document management policies are created to ensure that the business is aware of all existing documents’ expiration dates. Policy management software simplifies policy management for businesses by automatically tracking the expiration dates of all documents and notifying affected stakeholders when the time for reevaluation approaches.

Another critical reason that policies and documents must be updated is that the business’s operating environment is not static. Standard operating procedures may have been altered as a result of new regulations. Perhaps new technology has rendered traditional methods of working obsolete. A shift in corporate objectives may also necessitate a re-examination of all existing policies and documents. Thus, businesses require a policy and procedure software that enables them to manage policies and documents efficiently.